Graphical representation for the process of email voting and proxy voting

Voting modalities – Q&A

Voting modalities - Q&A.pdf

Proxy voting templates

AR - Proxyform-Voting-SERCOM-3-24239_ar.docx

EN - Proxyform-Voting-SERCOM-3-24239_en.doc

ES - Proxyform-Voting-SERCOM-3-24239_es.docx

FR - Proxyform-Voting-SERCOM-3-24239_fr.docx

RU - Proxyform-Voting-SERCOM-3-24239_ru.docx

ZH - Proxyform-Voting-SERCOM-3-24239_zh.docx

SPECIMEN EN PROXYFORM FOR VOTING.doc

Email vote

AR - SERCOM-3-Voting-Instructions-24217_ar.pptx

EN - SERCOM-3-Voting-Instructions-24217_en.pptx

ES - SERCOM-3-Voting-Instructions-24217_es.pptx

FR - SERCOM-3-Voting-Instructions-24217_fr.pptx

RU - SERCOM-3-Voting-Instructions-24217_ru.pptx

ZH - SERCOM-3-Voting-Instructions-24217_zh.pptx

Candidates profiles

Candidates for the position of SERCOM president

SERCOM-3-Bio-Ian_Lisk.pdf

Candidates for the position of SERCOM vice-president

SERCOM-3-Bio-Ardhasena_Sopaheluwakan.pdf

SERCOM-3-Bio-Angela_Corina.pdf

SERCOM-3-Bio-Qingchen_Chao.pdf

SERCOM-3-Bio-Raymond_Tanabe.pdf

SERCOM-3-Bio-Yuri_Simonov.pdf

Key dates for SERCOM-3 voters

Election information

(Please check further down the election process explanatory note and voting guide)

Elections for the president and vice-presidents of SERCOM will take place on 8 March 2024 under Agenda item 10. A vote will only be required for any of the positions where there are more candidates than vacant positions.
In the event that a vote is required for any of the positions, only Principal Delegates or Designated Alternates of SERCOM Members with voting rights and valid credentials (i.e eligible Member representatives) will be able to participate in a vote.
In the event that a vote is required, the WMO online voting system will be used to facilitate the participation of representatives who are physically attending the session as well as those who are participating online, in accordance with the provisions of Paragraph 2 (d) the Remote Participation Regime for Technical Commission.
In order to participate in a vote, if required, Principal Delegates/Designated Alternates will need to use a personal device that connects to the internet, e.g. smart phone, laptop, tablet.
The WMO online voting system has already successfully been used by EC members in 2023, for the selection of the 68^th IMO Prize. The WMO online e-Voting platform was developed and is maintained by Scytl Election Technologies, a leading service provider in election modernization and secure online voting services. The system provides a safe, secure and confidential platform to conduct votes. The system employs encryption technology to secure the transmission and storage of votes, anonymize voter data and voter identity. In addition, there are strict controls and authentication mechanisms to prevent unauthorized access to the voting system.
Eligible Principal Delegates or Designated Alternates, who are registered in the Event Registration System and have submitted credentials to participate at SERCOM-3, will be receiving an e-mail from: e-voting@wmo.int starting from 22 February 2024, providing them with initial information on preparations to access the e-voting system. Credentials must be submitted no later than 28th February 2024, in order to participate in the test vote.
Principal Delegates/Designated Alternates will be invited to familiarise themselves with the voting system through a vote test to be conducted from 4 to 6 March 2024.
Principal Delegates/Designated Alternates are kindly requested to pay close attention to the guidance that will be provided in the correspondence on voting. In this respect, guidance for the white-listing of IP addresses, deadlines for requested information and retaining log-in details, is paramount.
Please be aware that failure to provide requested information within the required timelines, may result in delays in the election process, if a vote is required.
In accordance with the provisions of General Regulation 63, it is the Nomination Committee, to be confirmed at the Opening session of SERCOM, that shall bring a list of proposed candidates to the Commission for compilation.
In the event that it is not possible to undertake a vote, if required, using the WMO e-voting system, a real-time e-mail vote will be undertaken at the session and details would be provided for the same.
In accordance with Rule 6.17 of the Rules of Procedure for Technical Commissions, the quorum for election of officers should be in accordance with Regulation 147. If a quorum for the election of officers is not obtained at a meeting, the full list of candidates should be referred by correspondence to the Permanent Representatives of Members of the Organization represented on the commission with voting rights.
A summary table of relevant Articles of the Convention, General Regulations and Rules of Procedures for Technical Commissions governing Election of Officers is included below for easy reference.

References

WMO Convention and General Regulations
Rules of Procedure for Technical Commissions

THEME		REFERENCE
Voting Rights		Article 31 (Convention) Resolution 37 Cg(XI)
Term of office and elections during sessions		Regulation 10 and Regulation 62
Nomination Committee: Composition and Responsibilities (list of candidates)		Regulation 25 and Regulation 63
Voting at sessions	Who can vote and type of votes	Regulation 40-44
	Appointment of Tellers	Regulation 45
	Recording of votes	Regulation 46
	Simple majority	Regulation 47
	Secret ballot and validity of ballots	Regulation 64-65
	Sequence of elections	Regulation 67
	Election results and voting rounds	Regulation 69-72
	Voting and Quorum	Regulation 147 and Rule 6.17
Officers of technical commissions		Regulation 144 and Rule 3
Remote participation		Annex VI (Rules of Procedure)