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​CAeM-16 Session Information

The 16th session of the Commission for Aeronautical Meteorology will take place from 24 to 27 July 2018 in Exeter, United Kingdom.


Members are encouraged to read through all documents and send their comments to caem16.plenary@wmo.int, in track changes mode.

 

information.pngInformation and registration desk

Registration for the TECO and sixteenth session of the Commission for Aeronautical Meteorology (CAeM-16) will take place at the conference information and registration desk at the University of Exeter and start on 22 July 2018, from 4 p.m to 6 p.m. It will continue as of Monday 23 July and throughout the TECO and the session. At the time of registration, participants will receive identification badges, which should be worn throughout the session.

 

paperless.pngPaper-smart session

Documents will be posted before and during the session on the session website, in line with WMO greening efforts to promote paper-smart meetings. Therefore, participants are kindly invited to bring internet-enabled portable computers capable of handling Microsoft Word 2010 and Adobe PDF formats so that they can work in paper-smart mode during the session.

 

language.pngWorking languages

During the session, simultaneous interpretation in the six WMO official languages (Arabic, Chinese, English, French, Russian and Spanish) will be provided in the main conference room. Additional meeting rooms without interpretation facilities will also be available.

The TECO meeting will be in English only.


INF.pngMaterial arrangements for the session

 Material arrangements for the session are described in the INF1(1) document available from the Information Documents section of this website.


downloadIcon.pngHow to download documents?


CCl-17-DownloadDocument.png

 

Visa.pngEntry requirements

All participants who require a valid visa for admission to the United Kingdom of Great Britain and Northern Ireland should make their application for visas in accordance with the information set out at https://www.gov.uk/browse/visas-immigration. Applications must be made as soon as possible (but maximum 3 months before departure). Please inform us through registration@wmo.int, if an individual invitation letter is required for your visa application.

Time needed to obtain a visa may vary from case to case. It is strongly recommended that delegates inform themselves on the relevant appointment system and procedures as early as possible, to ensure that the visa may be issued in a timely manner. Delegates can find this information on relevant national government websites.

In cases where no diplomatic relations exist between a Member and the UK, or where a Member considers that some difficulties may be experienced in obtaining visas, delegates can submit a visa request directly to the Secretary-General of the World Meteorological Organization, in accordance with Annex I of the General Regulations of the Organization, who will in turn submit it to the UK for advice or assistance.

Such requests must contain all the necessary details: name, surname, date and place of birth, father's name, nationality, passport number, date and place of issue, expiry date, profession, place where the visa is to be issued, and duration of stay in UK. Requests should be received by the Secretary-General as far in advance of the meeting as possible.

Additional information regarding UK representation abroad may be found through the following link: https://www.gov.uk/world/embassies.

 

hotel.pngHotel reservation

 

Participants are advised that the University of Exeter has provided a discount code (LOYAL18) for booking bed and breakfast accommodation in Holland Halls. The bed and breakfast rate is £51.85 per night. This accommodation is a 5-10 min walk from the conference room. Holland Hall accommodation can be booked via https://bookings.eventexeter.com/.

As Exeter is a popular holiday destination in the summer months, hotels in the city can get booked early. https://www.visitexeter.com/places-to-stay lists recommended other accommodation options in the city centre area.

event.pngTransportation from airport

Exeter is easy to reach from Bristol airport and London by both bus and train. Details on transport to and from the University of Exeter Streatham Campus are available from: https://www.exeter.ac.uk/visit/directions/streatham/


information.pngContact information

All enquiries related to the organization of the Technical Conference and the sixteenth session of the Commission for Aeronautical Meteorology should be sent to registration@wmo.int with copy to apapucidesbach@wmo.int